Effective date: August 11, 2025
This Privacy Statement describes how your personal information is collected, used, and shared when you visit or make a purchase from https://www.octaform.com (the “Site”).
Privacy Statement
Octaform Systems Inc. (“Octaform”) is committed to protecting the privacy of individuals and understands that upholding the trust of the public requires it to be transparent and accountable regarding the collection, use, and disclosure of the personal information that comes within its care and control. Octaform strives to protect all personal information it acquires and to take appropriate precautions to help maintain the security of this data.
Who Does This Apply To?
This Policy applies to Octaform’s collection, use, and disclosure of personal information acquired from users of Octaform’s website.
This Policy does not apply to personal information of Octaform employees collected in the course of their employment. Employees seeking information regarding Octaform’s Employee Privacy Policy should contact their Octaform Human Resources representative.
Your Consent and Your Rights
By using Octaform’s website, you are consenting to this Policy and to Octaform’s collection, use, and disclosure of your personal information as described herein. You are also agreeing to be bound by Octaform’s Website Terms and Conditions (available on our website). If you do not agree with this Policy or the Terms and Conditions, please do not use Octaform’s website.
Your consent to the collection, use, and disclosure of your personal information is intended to be ongoing and continuous. However, you may withdraw your consent at any time. Depending on applicable laws and in certain circumstances, you may also have the following rights related to your personal information collected by Octaform:
- To request a copy of your personal information
- To request the deletion of your personal information
- To object to Octaform’s use of your personal information
- To request that Octaform restrict its use of your personal information
- To request corrections to inaccurate personal information
- To request a transfer of your personal information to another party
Please note that withdrawing consent or requesting deletion or restriction may affect Octaform’s ability to provide you with responses, services, or support.
Collection of Personal Information
From time to time, Octaform may collect personal information that you voluntarily provide through the website. Whether such information is considered personal depends on the context and applicable law, but may include, without limitation:
- Identifiers such as name, address, telephone number, email, or other contact details
- Employment and educational history (e.g., via job applications)
- Business information for suppliers, subcontractors, or partners
- Any information submitted through forms on the website (e.g., contact requests, inquiries, quote requests, newsletter subscriptions)
In addition, Octaform may receive and record certain internet or electronic network activity data related to your use of the website, such as IP addresses, browser types, and pages visited. Cookies may also be used to improve functionality and user experience. You can configure your browser to reject cookies, although some features of the website may be affected.
Octaform’s website is not designed for or directed to individuals under the age of 16, and Octaform does not knowingly collect personal information from children under 16. Any such data that is knowingly received will be deleted.
Use of Personal Information
Personal information may be collected, used, or disclosed by Octaform for the following purposes, including but not limited to:
- Responding to inquiries and requests
- Managing account or contact records
- Performing recruitment and hiring activities
- Reviewing the suitability of suppliers and subcontractors
- Processing quote or product requests
- Sending newsletters or updates (when subscribed)
- Improving website experience and performance
- Conducting research or analysis
- Complying with legal or regulatory obligations
- Fulfilling contractual obligations
Octaform does not share or sell your personal information outside of the terms of this Policy without your consent.
Storage and Disclosure of Personal Information
Octaform retains personal information only for as long as necessary to fulfill the purposes for which it was collected or as required by applicable laws. Personal information may be processed or stored in Canada, the United States, or other jurisdictions. When information is no longer needed, it will be destroyed in accordance with Octaform’s retention policies.
Octaform employs reasonable safeguards to protect personal information from unauthorized access, use, or disclosure. However, no method of transmission over the Internet or storage is completely secure.
Octaform does not sell or share your personal information outside of the terms of this Policy without your authorization. Octaform also does not use personal information for automated decision-making or profiling.
In some cases, personal information may be shared with third-party service providers (e.g., hosting, IT support, analytics) that assist Octaform in its operations. Such parties are only given access to the extent necessary to perform their function and are contractually bound to maintain confidentiality.
Octaform may also be required or permitted under applicable laws to disclose personal information, such as in response to legal processes or government investigations.
Links, Updates, and Contact
Octaform’s website may contain links to third-party websites. Octaform is not responsible for the privacy practices or content of these websites. Users are encouraged to review the privacy policies of any external sites visited.
Octaform may update this Policy from time to time. You are encouraged to review it periodically. Octaform commits to reviewing this policy at least annually.
For questions or requests regarding this Policy or how Octaform handles personal information, please contact:
Privacy Officer
Octaform Systems Inc.
Email: privacy@octaform.com
